Records Clerk Summer Student

Cultivate your Career

As Alberta's 'Botanical Arts City', St. Albert is a community renowned for its botanical arts, its commitment to a green lifestyle and the cultivation of activities that provide for a well-rounded quality of life. Our employees provide over 70,000 residents with high-quality programs and services and are proud to contribute to making St. Albert one of the best places to live in Canada.

The Opportunity

Reporting to the Manager, Records & Information, this position will be responsible for supporting the maintenance, management and preservation of records and information at the City of St. Albert.

The key responsibilities will include:

Physical Records Filing
• Retrieve and sort mail that contains new records to be filed.
• Use alphabetical, numerical, and chronological systems to sort and file physical records.
• Retrieve data and files for other departments and employees.

Digitizing Records
• Prepare physical files to be digitized.
• Operate office equipment such as multifunction printer/copiers.
• Enter information into databases.

Supporting the Records Management Centre
• Assist with the transportation of records from other departments within the building.
• Aid in the search and retrieval of records.
• Participate in records management special projects.

Qualifications

• Knowledge of Microsoft Office suite and computer literacy.
• Ability to maintain confidentiality and privacy.
• High attention to detail.
• Excellent interpersonal and communication skills, both verbal and written.
• Strong analytical and time management skills.
• Experience with general office equipment such as a Multifunction Printer/Copier/Scanner is an asset.

ADDITIONAL QUALIFICATIONS:
This position offered as part of the Canada Summer Jobs program and therefore to be eligible, applicants must meet the following criteria:
• be between 15 and 30 years of age at the beginning of the Temporary position;
• be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the Temporary position;
• have a valid Social Insurance Number and be legally entitled to work in Canada.

Hours of Work

We offer a work schedule of 80 hours bi-weekly, Monday - Friday, 8:00 am – 5:00 pm.

Compensation

$21.56 per hour

Term

This is a temporary position starting in June to August 30, 2024.

Conditions of Employment

• The successful applicant will be required to obtain a satisfactory police information check.
• The successful candidate must provide proof of educational and professional credentials.

Application Information

• Please upload a cover letter and a resume when applying for this opportunity. These will need to be uploaded as two separate documents.
• This competition may be used to fill future vacancies, at the same or lower classification level.
• Please note that the City conducts most interviews via video conference and will provide a link and instructions to applicants selected for an interview.

Closing Statement

We wish to express our appreciation to all applicants for their interest and effort in applying for this position. However, only candidates selected for interviews will be contacted. The City of St. Albert will no longer accept applications in person, via fax, email or by post. Applications will only be accepted to 10:00 p.m. (Mountain Time Zone) on closing date.